Vendor Agreement
Terms & Conditions
ALL SALES ARE FINAL: No refunds will be administered once booth fees are paid.
CANCELLATION POLICY: We do not offer refunds. If you cancel or don’t show for any reason, you forfeit your vendor fee. If you let us know at least 7 days in advance, and we can find a replacement for you (*IF* this is not a guarantee) we will credit your booth fee to an upcoming market within the 2025 market season. Cancellations that occur within 7 days of the event will forfeit their booth fee – credit transfers will not be accommodated. Credits must be used within the 2025 market season – they do not roll over to the next year.
DISPUTES: Vendors who dispute orders with their banks will not be welcome to any future Bishop Bazaar events and will be responsible for paying any incurred fees associated with the dispute.
WEATHER: We are a rain or shine event and will continue with the market unless otherwise communicated. Exceptions include excessive heat, freezing conditions, lightning storms. If an event is cancelled due to bad weather, we will notify all vendors by Friday, as we like to wait to see if the forecast will change. In the event that we do cancel a Bishop Bazaar, we will notify you of booth fee credits or a rescheduled date.
OUTDOOR MARKET: The Bishop Bazaar is an outdoor market hosted on 9th street. We do our very best to control all variables to ensure the best market experience for our vendors. However, it is a street market and there is a possibility that you will have to adapt your set up on market day based on the potential to have a puddle, hole, etc., in or near your assigned spot. We’ll do our best to accommodate and expect vendors to be adaptable and assume the risks of attending a street market.
APPROVAL PROCESS: All submissions are subject to review and approval by our team. We reserve the right to refuse any application based on product fit, quality, or brand alignment with Bishop Bazaar’s mission. Incomplete or inaccurate applications will not be approved. Social media account(s), specifically Instagram, are required for consideration. Personal accounts unrelated to your business will not be accepted, do not include them in your application.
BOOTH DUES: Once approved, we will send you an invoice that MUST BE PAID ON OR BEFORE THE DUE DATE. Failure to pay by the due date will result in forfeiture of your booth. Vendors who repeatedly pay late or forfeit their spot due to lack of communication may not be considered for future events. Please be responsible.
Payment Options: If you are approved for multiple market dates, you have the option to pay in-full and receive a 10% discount for all approved Fall 2025 Bishop Bazaar dates. (Reminder – The Bishop Bazaar does not offer refunds. Credits are available on a case-by-case basis, please see our Cancellation Policy above for more details.)
EVENT DETAILS: We will send out all necessary information the Wednesday prior to the market.
VENDOR RESPONSIBILITIES: Vendors are responsible for providing ALL supplies needed for their setups (ex: tent, tent weights (minimum 20lbs per leg), displays, tables, chairs, etc.) Booth Displays must be neat, polished, and free of unnecessary clutter. Vendors must arrive prepared with all set up materials necessary to create an inviting and experiential booth. Get creative, y’all!
TENTS – We strongly prefer white canopy tents. Branded tents are allowed only if they are branded with your current business logo, etc. Branded tents that do not promote your business are prohibited. TENTS MUST BE WEIGHTED DOWN AT ALL TIMES. We require a minimum of 20lbs per leg. NO EXCEPTIONS. Without, you will not be permitted to use your tent. While setting up/breaking down, please be vigilant by placing weights immediately – removing weights and taking the tent down immediately. The Bishop Bazaar is not responsible for any damages. On windy days, we STRONGLY RECOMMEND BRINGING BUNGEE CORDS to secure your tent to your neighbors for additional security and safety. Due to spacing limitations, tents MUST have straight legs and MUST be 10x10. Tents that are larger/smaller will not be permitted (exception: 5x10 booths)
5x10 Vendors: 5x10 booths are located on Bishop Lane only. There is a good amount of shade on Bishop Lane, so tents aren’t necessary. If you do bring a tent, it must be a 4x6 canopy tent or small patio umbrella due to spacing restrictions (neutral colors only).
ELECTRICTY: Electricity is not provided. Vendors are not allowed to plug into any outlets. Plugging in without permission will incur fines and will affect your participation in future events.
GENERATORS: Vendors may use a generator but MUST HAVE PRIOR APPROVAL to bring and operate at our events. Vendors must inform the Event Coordinator if they will be using a generator and must provide pictures and model information via email. Bishop Bazaar only allows SILENT or VERY QUIET generators that operate at 60 dB volume or under from 10 feet away and we may require a noise shroud to deflect the sound. For example, 60 dB is about the volume of someone's regular speaking voice. If a vendor’s generator is found to be louder than 60 dB or if it emits any excessive gases that disrupt the market patrons or vendor neighbors, we will ask you to shut it down. If a vendor depends on a generator for their booth, please be aware of its volume, if the Event Coordinator has to ask a vendor to shut their generator off and they cannot operate without a generator the vendor will NOT be given a refund. Loud noises and gases from generators make it more difficult for vendor’s neighbors and the market patrons to interact and are disruptive to the overall atmosphere of the market. Please plan in ADVANCE.
BOOTH SHARING: Vendors are NOT allowed to share booths, or transfer, sell, share or give their space away for any reason. Doing so will affect your vendor status for future markets.
BOOTH REQUESTS/ASSIGNMENTS: The Bishop Bazaar does not guarantee placement in requested spaces. If you include a preference in your application, we will take it into consideration and accommodate it if possible based on availability and the overall layout/map. Requests that are not included in your application will not be considered. Again, REQUESTS ARE NOT GUARANTEED. Once announced, booth assignments are final. No exceptions.
TRUCKS/TRAILERS: If you vend from a truck or trailer, please be certain to provide all necessary information accurately within your application (Height, width, overall length including hitch, any set up details that take place outside of the truck/trailer, which side you operate from, generator details (if applicable): location, volume, gas, etc.)
Due to spacing restrictions, additional tent structures set up outside of your truck/trailer are prohibited unless given permission in advance from event management. Truck/Trailers 10ft long or less (including hitch) can purchase a 10x10 booth space. All trucks/trailers longer than 10ft must purchase a Truck/Trailer space.
ALL Truck/Trailer vendors MUST arrive promptly at 8:30AM to begin setup. This ensures there is still a route for you to drive your vehicle through. Late arrivals will affect your ability to access your assigned space due to tent vendors arriving and beginning set up.
For food trucks/trailers that are assigned spaces in the parking lot outside of Park Bishop – we do our best to consider all factors of your set up so parking your truck/trailer is as easy as possible. However, if you arrive late, we will park other vendors in your spot to avoid complicated parallel parking, etc. You’ll still have a spot, but it may change, so please arrive on time.
SETUP: Vendors will be assigned an arrival time based on your assignment. You must arrive at this time and check-in with coordinators. CHECKING IN IS REQUIRED. IF you require additional time to complete your setup, please reach out to our coordinators prior to the market to make the proper arrangements. Check-in ends at 10AM, if you arrive after this time, you will need to email coordinators to notify us of your arrival, locate your booth location, and set up quickly. *ALL TRUCKS/TRAILERS MUST ARRIVE AT 8:30 AM PROMPTLY. *
BREAKDOWN: Begins promptly at 6PM and should be completed by 7:30PM. All vendors must stay set up for the duration of the event. Packing up early without explanation can result in removal from future shows and is a violation. (Unless for the reason of a health or family emergency and communicated verbally or by email with the event coordinators prior to leaving.) Packing up early looks unprofessional and confuses shoppers into thinking that the event is closing early or that the vendor was unhappy and left. If a vendor sells out of product this will be a great opportunity to promote their business and network with the event’s patrons.
TRASH: Nothing is to be left behind other than good vibes! Please pick up after yourselves. We have porters onsite throughout the day emptying trash bins. If the bin near you is full, place trash next to it. Trash left behind in or near your booth space will result in fines and will affect future participation in upcoming events. Please respect the event grounds by cleaning up after yourselves.
FOOD VENDOR REQUIREMENTS: We do not require a special event permit from the City of Dallas. Food vendors must have all appropriate certifications and permits necessary to operate your business prior to the market. We ask that you have valid and current documentation on you throughout the event. You must follow all food safety laws for your set up. Vendors selling cottage foods must follow cottage food guidelines and have correct labeling.
PARKING: Vendors are provided with one parking pass per booth space purchased. Any additional vehicles will need to pay for parking in the parking lot through Park Mobile. Signs to purchase are in the lot. Vendor parking is in the back lot at the corner of 10th st and Madison Ave.
MUSIC: Vendors are welcome to play crowd appropriate music at low volumes within their booth space. Please be considerate of your neighboring vendors. If you are asked to adjust your volume or music selection by event organizers or neighboring vendors, please do so immediately. Failure to comply will result in you being asked to leave the event.
SMOKING: Smoking is not permitted on event grounds.
CONTACT: The best method to reach event organizers is by email at hello@bishopbazaar.com. Inquiries sent via social media may be missed. More information about the run-of-show for the event will be sent out no later than the Wednesday before the event date. Please do not reach out prior for updates.
ZERO TOLERANCE FOR DISCRIMINATION: We are committed to creating an inclusive and welcoming environment for all, and we expect all participants to uphold these values. Discrimination of any kind will not be tolerated and will result in immediate removal from the event. We believe in the power of diversity and strive to make the Bishop Bazaar a place where everyone feels accepted and valued. Treat all customers, fellow vendors, crew members, and facility employees with kindness and respect. Failure to do so will result in removal from the current event and future events. Thank you for joining us in creating a community of respect and equality.
NO SOLICITING: We maintain a strict policy against soliciting at our events. We ask that all vendors and attendees refrain from promoting any events not produced by Exxir Capital / Bishop Bazaar. Failure to comply with this policy will result in removal from the event. We also reserve the right to remove any vendor or host organizing/soliciting a similar event at our events. This policy is in place to ensure the success and quality of the Bishop Bazaar. Thank you for your cooperation.
AMENDMENTS TO TERMS: Bishop Bazaar reserves the right to amend these terms and conditions within the Vendor Agreement at any time. Vendors will be informed of any significant changes through email.